Civica software licensing audit

Six steps to completing a software audit and ensuring. Getting your software licensing strategy right can be a challenge. For many, this is the most difficult step in the software audit process. You can audit an entire network rapidly and get a real picture of how things are in terms of licensing. How to survive a software licensing audit informationweek.

Councillor julian thompsonhill, lead member for finance. A software license audit is when one of your software vendors wants to compare the number of software licenses your organization has purchased with the number currently installed on your computers. Customers who take licensing compliance seriously and have a robust internal software asset management sam process are likely to be better prepared for license compliance verifications. Dear president preckwinkle and board of commissioners. However, as tempting as it might be to sit back after completing an audit, it would be far wiser to use the hard work already undertaken for a microsoft. When a software provider wants to conduct a license compliance audit, it formally notifies the enterprise of its intention and then works with the customer to examine the enterprise environment to identify any license shortfalls. Jun 09, 2015 large companies that invest heavily in software licensing are familiar with the extremely onesided nature of most software license audit clauses. Nov 29, 20 with the current audit mentality and vendors looking to reclaim money on any underlicenced software, conducting internal audits are a way for you to stay compliant and be one step ahead of auditors, so should an audit letter land on your desk you will be fully prepared and compliant. Large companies that invest heavily in software licensing are familiar with the extremely onesided nature of most software license audit clauses. Finally, in the course of an audit, questions may arise as to the software vendors performance of the audit is compliant with the relevant legal and contractual framework.

But that leads to a reactive approach when vendors give notice that they plan to audit a right they have stipulated in most every software licensing agreement. A microsoft license compliance verification is a routine process of checking customers compliance with microsoft licensing agreements. The license audit module is built on a hierarchy starting at the highest level which is the license call sign and goes to the lowest level which is the frequency. An external audit can consume a lot of time and resources, so its important that it organizations take proactive steps to ensure software license compliance and avoid an external audit disaster. Why choose civica software licensing well help you understand the most costeffective licensing model for your organisation.

How to handle a software audit software audits are an irritating and time consuming part of life. Depends on what type of audit and your licensing agreements. A software audit is the practice of analyzing and observing a piece of software. Software license audits how to prepare, how to react. Councillor julian thompsonhill, lead member for finance, denbighshire county council. Software license management has become a critical issue for many it organizations in light of increased pressure from. If companies track software and licenses at all, they often do it with a mix of spreadsheets, file cabinets, and purchasing systems, according to stoops. It is a privatelyowned group of companies headquartered in london, uk, and with regional head offices in australia, singapore and north america. Software audits however are far more onerous on the host organization, with little risk for the title provider. The license agreement needs to be seen as the basis.

I am performing an audit of software licensing and am looking for a good working program. Our dedicated sladriven helpdesk gives you access to our experienced licensing consultants, who are accredited to sell multivendor software licence programmes. There is a freeware addition too, combined with the free trial. To evaluate the current practices on the installation or use of commercial software packages, and determine whether employees are. The department of internal auditconcluded that its conducts annual enterprise software audits to ensure software license compliance, and has an action plan in place to remove illegal software from city it assets. Only question then would be if they cost more than what they. As dedicated public sector software suppliers with over 15 years experience, we are the resident local government system integration experts. Brian white cloud services and sam solutions director civica. With civicasupported cloud platform integrations to microsoft azure and microsoft. Looking for a simple way to inventory your software. Civica delivers sam managed services and tactical engagements ranging from licensing optimisation to full management of application portfolios. The primary benefits a corporation receives from performing.

We conduct routine audits on a regular schedule, and may conduct special audits in response to customer complaints or other priorities. This limited scope audit was performed as part of the internal audit departments annual audit plan. Current employee senior software developer in belfast, northern ireland. Answering this question requires collecting software licensing. Answering this question requires collecting software licensing information for the software inventoried in step one. Total network inventory makes maintaining large software inventories easier and more transparent. All records must be available to the auditor at the license location upon request. I only see value if software company tries to bill you for punitive damages or something, then lawyer might be able to help. Software described as cracked indicates that someone has modified the original code of the software to bypass or remove copy protections to allow the use of the software without paying for it.

Your software usage rights in a license audit auditprotect license advisor and it lawyer we specialize in supporting companies through software license audits. How to perform your annual microsoft software license audit. The department of internal auditconcluded that its conducts annual enterprise software audits to ensure software license. However, as tempting as it might be to sit back after completing an audit, it would be far wiser to use the hard work already undertaken for a microsoft audit and build on it. Software asset management sam cloud infrastructure optimisation including inception, design, and successful launch of civicas cloud optimisation. Our sam customers have given us a 100% satisfaction rating over the past three years, and were trusted by microsoft to carry out its most complex software audits. Maintain continuous software license compliance to minimize audit risk.

Some types of software audits involve looking at software for licensing compliance. Software described as cracked indicates that someone has. Our audit of installed software found at least one instance of cracked software. Dec 12, 2012 microsoft licence cops kick in twice as many customers doors as rivals 30,000 companies face redmond audit, says analyst by gavin clarke 12 dec 2012 at 10.

Microsoft licence cops kick in twice as many customers doors as rivals 30,000 companies face redmond audit, says analyst by gavin clarke 12 dec 2012 at 10. We had kpmg lead a software audit for microsoft products. The client receives our combined expertise from a single source. Jan 01, 2016 i only see value if software company tries to bill you for punitive damages or something, then lawyer might be able to help. Civica authority enterprise software an enterprise application suite designed specifically for the local government industry with more than 40 modules of business software. Take advantage of our expertise to help you manage renewals efficiently and avoid costly penalties. Software license management has become a critical issue for many it organizations in light of increased pressure from software vendors and industry watchdogs, as well as recent government regulations, such as the sarbanesoxley act of 2002 sox and the health insurance portability and accountability act hipaa. Civica flexera flexnet manager data center digital marketplace. Key components of software audit response policies scott. January 25, 2016 toni preckwinkle the honorable toni. No one looks forward to a software audit because its a nuance, and it takes valuable time away from value creation. You need to understand the various licensing routes and programmes offered by vendors, as well as legacy licensing knowledge.

This is exactly what we use and what i was going to suggest. When a company is unaware of what software is installed and being used on its machines, it can result in multiple layers of exposure. Audit programs, audit resources, internal audit auditnet is the global resource for auditors. How it departments can prepare for a software license audit.

It is the policy of cbs to respect and adhere to all computer software s and to adhere to the terms of all software licenses to. Microsoft licence cops kick in twice as many customers. Civica achieved investors in people gold status based on an extensive audit of. The original audit report contained one finding with agreed upon recommendations and management action plans. A software licensing audit or software compliance audit is an important subset of software asset management and component of corporate risk management.

Contractsoftware license agreement obtaining a copy of your contract andor software license agreement puts you on even ground with the auditors, as the audit scope is always determined. That way, youre prepared for your next audit, no matter who the vendor is. Anticipate that a software audit will occur at some point in the future. Software licensing audit plansprograms audit and assurance.

Not a huge deal, just audit yourself and report back how many installs needed, etc. Once accessed, the license audit response module displays all the call signs under the audit reference number used to enter this module. Maintain continuous software license compliance and license audit with network inventory advisor to be ready for any. She advises clients in a variety of industries to ensure. Civicas knowledge and understanding makes them an important partner for automating and transforming critical services. She advises clients in a variety of industries to ensure compliance with software licenses and develop strategies for maximizing the value of software licenses. Software audit control with selfaudits is a key component to managing software assets. To avoid the unpleasant consequences, you should be aware of what software is used in the company and that the company has got enough licensed for the software being used. Tools for coping with a microsoft audit spiceworks. Civica software asset management sam managed service. This programme requires regular internal and external audit inspection of both physical and. Audits can be useful, especially as confusing as licensing can be.

We provide a wide range of businesscritical software, digital solutions and managed services which makes civica a leading partner for customers across. If you have volume licensing, probably just a true up type self audit. The business case for implementing an effective software asset management sam solution can be compelling. Software license audit or software compliance audit is an important subset of software asset management, and an important component of corporate risk management.

The civica group is an international software business focused on the public sector supporting more than 3,000 major customers in ten countries. License compliance verification faq microsoft volume. Its in your license agreement that microsoft can audit you and send lawyers. Spiceworks inventory management and audit tool helps you inventory and report on your software and licenses. Not a huge deal, just audit yourself and report back how many installs. Support has been extremely helpful even on the free edition.

A software licensing audit carried out as part of the assessment identified. Here are some ideas about what you and your company can do to help avoid a software licensing audit. The audit focused on assessing the districts compliance with licensing requirements for computer software used on our computers. According to a 2014 flexera software study, microsoft audited its customers nearly twice as frequently as adobe, ibm, and oracle. Our program 10strike network inventory explorer allows you to audit licenses for software applications, count the number of installed programs, and compare it with the. A software license audit is a key component of software asset management. Only question then would be if they cost more than what they saved you. This may be a business entity, certain contract or the whole estate. Top three revisions to request in software license audit clauses. Civicas sam managed service works in partnership with our customers it team, and is part of an organisations information technology strategy. Software licensing followup audit 2 executive summary the internal audit department conducted a followup audit of the software licensing audit dated january 31, 2006. Microsoft licence cops kick in twice as many customers doors.

Jan 28, 2014 if companies track software and licenses at all, they often do it with a mix of spreadsheets, file cabinets, and purchasing systems, according to stoops. Top three revisions to request in software license audit. Snow globe customer community for snow software news. Thorough auditresponse policies also often address other hows that occur at the end of an audit, specifically how audit findings are vetted and how any licensing shortfalls are to be resolved.

This policy applies to all cbs departments, faculty, and staff. For a formal audit, you will need the help and support of a microsoft certified partner or an independent microsoft licensing or software asset management consultant. For a formal audit, microsoft will specifically state what it is auditing. The potential for noncompliance fines, reputation risk, in addition to the costs to. Going through a software audit can be equally stressful and costly. This can be, for example, an sap license measurement, an oracle audit or a microsoft license check. Nov 17, 2010 software audits however are far more onerous on the host organization, with little risk for the title provider. The next question youll need to answer when conducting a software audit is what software licenses does my organization own. Micro focus began an audit of express in 2015 and express reported that all 35,236 users were able to access rumba via citrix but only 4,932 had the racf credentials needed to access the mainframe.

All software installed or run on cbs equipment must be licensed with a proof of purchase available for audit verification. Auditnet has templates for audit work programs, icqs, workpapers, checklists, monographs for setting up an audit. To survive one unscathed youll need a thorough understanding of your licensing requirements. Auditnet has templates for audit work programs, icqs, workpapers, checklists, monographs for setting up an audit function, sample audit working papers, workpapers and a library of solutions for auditors including training without travel webinars. Defining the scope of the audit managing and controlling the scope of the audit helps you to avoid scope creep, unnecessary disruption and cost. The license audit module is built on a hierarchy starting at the. And as a microsoft tier 1 licensing partner, we manage a large proportion of their volume licence agreements in the uk, and sell microsoft licences across all sectors. Software license compliance audit fort worth, texas. Software license audit with network inventory advisor. The potential for noncompliance fines, reputation risk, in addition to the costs to manage the audit process that may require several resources for months certainly makes the reality of a software audit daunting.

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